German Shepherd Dog Club of Oklahoma
Constitution and By-Laws
ARTICLE I: NAME AND OBJECTS
Section 1. The name of the club shall be "German Shepherd Dog Club of Oklahoma, Inc."
Section 2. The objects of the club shall be:
a) to encourage, promote and improve the breeding and training of purebred German Shepherd Dogs and to do all possible to
bring their natural qualities to perfection;
b) to urge members and breeders to accept the Standard of the Breed as approved by the American Kennel Club as the only
standard of excellence by which German Shepherd Dogs shall be judged.
c) to do all in its power to protect and advance the interest of the breed by encouraging sportsmanlike conduct at dog shows and
d) to conduct sanctioned matches, licensed specialty shows and obedience trials under the rules of the AKC;
e) to disseminate knowledge regarding breeding and showing; and to conduct classes for the training of dogs and their handlers,
and to encourage, and cooperate with, individuals and other groups with similar purposes.
Section 3. This corporation is not organized for pecuniary profit nor shall it have any power to issue certificates of stock or declare
dividends and no part of its net earnings shall enure to the benefit of any member, director, trustee or individual. The balance, if
any, of all money received by the corporation from its operation, after payment in full of all debts and obligations of the
corporation, whatever kind and nature, shall be used and distributed exclusively for carrying out only the purpose or purposes of
the corporation particularly set forth in Article I, Section 2, Paragraphs A, B, C, D and E.
Section 4. The members of the club shall adopt and may, from time to time, revise such By-Laws as may be required to carry out
ARTICLE I: MEMBERSHIP
Section I, Eligibility: There shall be two (2) types of membership. They are: Active and Junior Membership.
a) Active Membership is open to all persons eighteen (18) years of age or older who are in good standing with the American
Kennel Club and who subscribe to the purposes of this Club. An Active Member shall have full privileges of this Club,
including but not limited to holding office, voting, and committee membership. Only Active Membership will count toward
those needed for a quorum.
b) Junior Membership is open to all persons between ten (10) and eighteen (18) years of age, who are in good standing with the
American Kennel Club and who subscribe to the purposes of this Club. A Junior member shall pay no dues and have no voting
rights. A Junior member, by action of the Board of Directors, may be transferred to Active Membership upon reaching his or her
eighteenth birthday. The Club Secretary shall notify a member in writing of any change in his or her membership type.
Section 2: Dues: Membership dues shall be established by the Board and approved by the general Membership payable on or before
the first day of July of each year. No Member may vote whose dues are not paid for the current year. During the month of May,
the directors shall send to each member a statement of his dues for the ensuing year.
Section 3: Election to Membership: Each applicant for membership shall attend at least two () meetings, after which they may apply
on a form approved by the Board of Directors and which shall provide that the applicant agrees to abide by these Constitution
and By-Laws and the rules of the American Kennel Club. The Application shall state the name, address, and occupation of the
applicant, and it shall carry the endorsement of two members. Accompanying the application, the prospective member shall
submit dues payment for the current year. All applications are to be files with the Secretary and each application is to be read
at the first meeting of the Club following its receipt. At the next Club meeting the application will be voted upon and
affirmative votes of 75% of the members present and voting at that meeting shall be required to elect the applicant. Applicants
for membership who have been rejected by the Club may not re-apply within six months after such rejection.
Section 4: Termination of Membership: Membership may be terminated by:
a) Resignation: A member in good standing may resign from the Club upon written notice to the Secretary; but no member may
resign when in debt to the Club. Does obligations are considered a debt to the Club and they become incurred on the first day
of each fiscal year.
b) By Lapsing: A membership will be considered to e lapsed and automatically terminated if such member's dues remain unpaid
ninety (90) days after the first day of the fiscal year; however, the Board may grant an additional ninety (90) days of grace to
such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues
are unpaid as of the date of that meeting.
c) By Expulsion: A membership may be terminated by expulsion as provided in Article VI, Section 4, of these By-Laws.
ARTICLE II: MEETINGS AND VOTING
Section 1: Club meetings: Meetings of the Club shall be held in (or with-in twenty-five (25) miles of) metropolitan Oklahoma City,
Oklahoma at such time and place as designated by the Board in each year. Members shall be notified of each such meeting at
least ten (10) days prior to the date of the meeting. The quorum for such meeting shall be one-fifth (1/5) of the members in
Section 2: Special Club Meetings: Special Club meetings may be called by the President, or by a majority vote of the members of
the Board who are present and voting at any regular or special meeting of the Board, or by the Secretary upon receipt of a
petition signed by five (5) members of the Club who are in good standing. Such special meeting shall be held in (or within
twenty-five (25) miles of) metropolitan Oklahoma City, Oklahoma, and at such place, date and hour as may be designated by the
person or persons authorized herein to call such meetings. Written notice of such meeting shall be mailed by the Secretary at
least five (5) days and not more than fifteen (15) days prior to the date of the meeting; and said notice shall state the purpose of
the meeting and no other Club business may be transacted thereat. The quorum for such a meeting shall be one-fifth (1/5) of
the members in good standing.
Section 3: Board Meetings: Meetings of the Board of Directors shall be held in (or within twenty-five (25) miles of) metropolitan
Oklahoma City, Oklahoma at such place, date and hour as may be designated by the Board in each year. Members shall be
notified of each such meeting at least five (5) days prior to the date of the meeting. The quorum for such a meeting shall be a
majority of the Board.
Section 4: Special Board Meetings: Special meetings of the Board may be called by the President, and shall be called by the
Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be
held in (or within twenty-five (25) miles of) metropolitan Oklahoma City, Oklahoma and at such place, date and hour as may be
designated by the person authorized herein to call such meeting. Written notice of such meeting shall be mailed by the
Secretary at least five (5) days and not more than ten (10) days prior to the date of the meeting, or telegraphic notice shall be
filed at least three (3) days and not more than five (5) days prior to the date of the meeting. Any such notice shall state the
purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of
Section 5: Voting: Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any
meeting of the Club at which he is present. Proxy voting will not be permitted at any Club meeting or election.
ARTICLE III: DIRECTORS AND OFFICERS
Section 1: Board of Directors: The Board shall be comprised of the President, Vice President, Secretary, Treasurer, Training
Director, Show Chairperson, and Publicity Director, all of whom shall be elected for one (1) year terms at the Club's annual
meeting as provided in Article IV, General management of the Club's affairs shall be entrusted to the Board of Directors.
Section 2: Officers: The Club's officers, consisting of the President, Vice President, Secretary, Treasurer, Training Director, Show
Chairperson, and Publicity Director, shall serve in their respective capacities both with regard to the Club and its meetings, and
the Board and its meetings.
a) The President shall preside at all meetings of the Club and the Board, and shall have duties and powers normally appurtenant
to the office of President in addition to those particularly specified in these By-Laws.
b) The Vice President shall have the duties and exercise the powers of President in case of the President's death, absence or
incapacity. The Vice President shall plan programs for each of the monthly meetings.
c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all members of which a record shall be
ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of
their election to membership, notify officers and directors of their election of office, keep a roll of the members of the Club with
their addresses and carry out such other duties as are prescribed in these By-Laws.
d) The Treasurer shall collect and receive all monies due or belonging to the Club and receipt therefor. He or she shall deposit
the same in a bank satisfactory to the Board, in the name of the Club. His or her books shall at all times be open to inspection
of the Board, and he or she shall report to them at every meeting the condition of the Club's finances and every item of receipt
or payment not before reported; and at the annual meeting he or she shall render an account of all monies received and
expended during the previous fiscal year. He or she shall be responsible for preparing an annual budget and insuring sound
fiscal management of the funds subject to approval by the Board. He or she shall be required to surrender all materials
pertinent to the Club's financial transactions for an independent audit at the end of each fiscal year.
e) The Training Director is responsible for the obedience and conformation training sessions of the Club and shall enlist such
persons to assist and teach in such training sessions for the reasonable and orderly activities therein undertaken. He or she shall
also be charged with the sale and disposition of such items deemed necessary for the conduct of such classes and the
remittance of same monies to the Treasurer.
f) The Show Chairperson shall work with the various attending committees for the orderly conduct of he Club's Annual Shows and
Obedience Trials and Matches as the Board may determine. He or she shall solicit members of the Club in good standing to
assist in various key roles, such as Show Secretary, Obedience Trial Chairperson, Chief Ring Stewart, etc. as well as prepare list
of possible judging panels for such Shows, Trials, and Matches for approval by the Club at its meetings.
g) The Publicity Director shall serve as the chief promoter of publicity for and within the Club, through his or her role as
publications officer in supervising the Club's official Newsletter THE PAWS FOR NEWS, serving as advertising chairperson, and
compiling the Annual Club Awards.
Section 3: Vacancies: Any vacancies occuring on the Board or among the offices during the year shall be filled until the next
annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such
vacancy, or at a Special Board Meeting called for that purpose ; except that a vacancy int he office of President shall be filled
automatically by the Vice President and the resulting vacancy in the office of the Vice President shall be filled by the Board.
ARTICLE IV: THE CLUB YEAR, ANNUAL MEETING, and ELECTIONS
Section 1: Club Year: The Club's fiscal year shall begin on the first day of July and ends on the 30th day of June. The Club's official
year shall be immediately at the conclusion of the election at the annual meeting and shall continue through the election at
the next annual meeting.
Section 2: Annual Meeting: The annual meeting shall be held in the month of July at which Officers and Directors for the ensuing
year will be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article. They
shall take the office immediately upon the conclusion of the election and each retiring officer shall turn over to his or her
successor in office all properties and records related to that office within thirty (30) days after the election.
Section 3: Elections: The nominated candidate receiving the greatest number of votes for each office shall be declared elected.
The three (3) nominated candidates for other positions on the Board who receive the greatest number of votes for such position
shall be declared elected.
Section 4: Nominations: No person may be a candidate in a Club election who has not been nominated. During the month of April,
the Board shall select a nominating committee consisting of three (3) members and two (2) alternates, not more than (1) of whom
shall be a member of the Board. The Secretary shall immediately notify the committeemen and alternates of their selection.
The Board shall name a chairman for the committee and it shall be his or her duty to call a committee meeting which shall be
held before May 1at.
a) The committee shall nominate one candidate for each office and each of the other positions on the Board and after
securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
b) Upon receipt of the Nomination Committee's report, the Secretary shall notify each member in writing of the candidates so
nominated, prior to the May Club meeting.
c) Additional nominations may be made at the June meeting by any member in attendance provided that the person so
nominated accepts when his or her name is proposed, and provided further that if the proposed candidate is not in
attendance at this meeting, his or her proposer shall present to the Secretary a written statement from proposed candidate
signifying his or her willingness to be a candidate.
e) No person may be a candidate for more than one position, and the additional nominations which are provided for herein may
be made only from among those members who have not accepted a nomination of the Nominating Committee.
f) Additional nominations from the floor may be made at the June General meeting only. Persons so nominated who refuse to
accept the nomination must notify the Secretary, in writing, within seven (7) days.
g) On or before July 1st, the Secretary shall notify each member in writing of all nominations.
h) The last past President, if not currently serving on the Board will be an ex-officio member of the Board. The term of this
position will be one year and carries no voting privileges at Board meetings.
i) Nominations cannot be mane at the annual meeting or in any manner other than as provided in this Article IV, Section 4.
ARTICLE V: COMMITTEES
Section 1: The Board, may each year, appoint standing committees to advance the work of the Club in such matters as Dog Shows
and Obedience Trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such
committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board
to aid it on particular projects.
Section 2: Any committee appointed may be terminated by a majority vote of the full membership of the Board upon written notice
to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
ARTICLE VI: DISCIPLINE
Section 1: American Kennel Club Suspension: Any member who is suspended from the privileges of the American Kennel Club
automatically shall be suspended from the privileges of this Club for a like period.
Section 2: Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or
the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of ten (10)
dollars which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly
send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider
whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or the
breed. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than three (3) weeks
nor more than six (6) weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by
registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own
defence and bring witnesses if he or she wishes.
Section 3: Board Hearing: The Board shall have complete authority to decide whether counsel may attend the hearing, but both
complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the
evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend
the defendant from all privileges of the Club for not more than six (6) months from the date of the hearing. And, if ti deems that
punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension
shall not restrict the defendant's right to appear before his or her fellow members at the ensuing Club meeting which considers
the Board's recommendations. Immediately after the Board has reached a decision, its findings shall be put in written form and
filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
Section 4: Expulsion: Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board
hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a
regular or special meeting of the Club to be held within sixty (60) days but not earlier than thirty (30) days after the date of the
Board's recommendation. The defendant shall have the privilege of appearing in his or her own behalf, though no evidence
shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations and shall
invite the defendant, if present, to speak in his or her own behalf if he or she wishes. The meeting shall then vote by secret
written ballot on the proposed expulsion. A two-thirds (2/3) vote of those present and voting at this meeting shall be necessary for
expulsion. If expulsion is not so voted, the Board's suspension shall stand.
ARTICLE VII: AMENDMENTS
Section 1: Amendments to the Constitution and By-Laws may be proposed by the Board of Directors or by written petition addressed
to the Secretary signed by twenty (20) percent of the membership in good standing. Amendments proposed by such petition
shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the
Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary.
Section 2: The Constitution and By-Laws may be amended by a two-thirds (2/3) vote of the members present and voting at any
regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the
meeting and mailed to each member at least two (2) weeks prior to the date of the meeting.
ARTICLE VIII: DISSOLUTION
Section 1: Dissolution: The Club may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the members.
In the event of dissolution of this corporation, all the business, property and assets of the corporation shall go and be distributed
to such non-profit corporation of like purpose or purposes as set forth in Article I, as the Directors of this corporation may select
and designate, and in no event shall any of the said assets or property, in the event of dissolution thereof, go or be distributed to
members, either for the reimbursement of any sum subscribed, donated or contributed by such members, or for any other such
ARTICLE IX: ORDER OF BUSINESS
Section 1: Order of Business: At meetings of the Club, the order of business, so far as the character and nature of the meeting may
permit, shall be as follows:
Roll Call; Minutes of the Last Meeting; Report of Board; Report of President; Report of Secretary; Report of Treasurer; Reports
of Committees; Election of Officers & Board; Election of New Members; Unfinished Business; New Business; Adjournment
Section 2: At meetings of the Board, the order of business unless otherwise directed by majority vote of those present, shall be as
Reading of Minutes; Report of Secretary; Report of Treasurer; Reports of Committees; Unfinished Business; New Business;
Revised, Nov. 1984
To AKC Apr. 15, 1985 for approval